Open Positions

Washington East District Administrator

Reports to: Washington East District Superintendent

Location: Fulton, MD

Classification: Full-time

Salary Range: $55,000 - $60,000

Posting Date: February 2024

Position Objectives:
The District Administrator will support the District Superintendent and provide administrative leadership, oversight and support for district ministry that advances the Baltimore-Washington Conference’s mission of inspiring and equipping local faith communities to develop disciples of Jesus Christ for the transformation of the world.

Key Accountabilities

  • Facilitate interpretation of BWC policies and procedures and communicate with pastors and churches so that issues and concerns are addressed immediately and appropriately, and pastors’ and congregations’ appreciation for the connection grows.
  • Coordinate church conference schedules and material for the district so that church conferences can occur in an efficient and timely manner.
  • Perform final review of church conference forms and process compensation forms so that the BWC database and other appropriate files can be accurate and current.
  • Assist pastors and congregations in completing church and clergy profile information so that the superintendent is equipped to make recommendations and decisions regarding appointment-making.
  • Disseminate information and respond to questions and concerns on apportionment payments, pension and medical arrearages, statistical reports, church fund balance reports, evaluations, clergy advisories, and church conference.
  • Coordinate arrangements and prepare material for regional or district meetings, training events, and workshops; including, but not limited to, Discipleship Academy and Annual Conference.
  • Manage/maintain district budget and credit card records, including processing vouchers, expense reimbursements, and internal transfers.
  • Prepare and send communications from conference, region, and district through district blog, email, social media, and other electronic communications.
  • Conduct training/workshops; including administrator/secretary workshops and training for statistical reports, charge conference and BWC database.
  • Manage the workflow of the change of appointment lifecycle. This includes scheduling take-ins, preparing folders, processing necessary paperwork, and updating the database.
  • Complete Change of Appointment form within five business days of a change and forward to appropriate offices.
  • Support planning and execution of events and initiatives that further the district and connectional mission.

Individual Job Responsibilities

  • Participate in regional and district team meetings; prepare and distribute information regarding follow-up action items.
  • Serve as Lay Servant Ministries Academy registrar—register participants, collect funds, submit deposits, create spreadsheets for each class and total participants; contact registrants to collect unpaid debts; order refunds; create registration forms and brochures for online marketing.
  • Provide support for correspondence and calendar management for district superintendent.
  • Coordinate financial and mission campaigns for the district.
  • Serve in the Arrangements and/or Clergy Registration Offices during Annual Conference.
  • Provide training for the district.
  • Coordinate the logistical planning for District and Regional events; site location, registration, create name badges, develop class lists, etc.
  • Provide administrative support for creating appreciation and CEU certificates for district/regional events.

Special Aspects of the Role

  • Confidentiality is mandatory.
  • It is preferred that the jobholder be of the Christian faith, ideally of United Methodist denomination, and driven to be Christ-centered and Christ-like. In addition, the individual should be open to listening and learning from the faith experiences of others with different theological views.
  • The job will be based in the Baltimore-Washington Conference Center in Fulton, MD. Requires some travel throughout the district/BWC area.
  • Manage flow of work throughout the year in preparation for seasonal work (church conference, change of appointments, evaluations, statistics, etc.).
  • Ability to work as a member of a variety of teams at the same time.

Educational Attainment
Minimum bachelor’s degree or equivalent experience.

Work Experience
A minimum of five years of experience as an administrator or executive assistant.

Skills & Knowledge

  • Leadership: motivates and influences people to achieve positive results, demonstrates a non-anxious presence, has the ability to disciple leaders, builds teams; mentors and coaches in a peer environment; thinks strategically; has the ability to interact with diverse groups of people and manage a variety of tasks.
  • Organization: plans with the end result in focus, performs administrative tasks effectively and completes tasks on time; communicates professionally using written, oral, and digital media, demonstrates timely follow through, a problem solver.
  • Knowledge: Possesses a working knowledge of the culture and structure of the UMC denomination and a working knowledge of Microsoft Office Suite.
  • Customer Service and Technical Competency: Demonstrates the ability to work effectively to assist persons with various conference tools and processes including Arena, the Conference Web site and resources available through BWC.
  • Hospitality: Welcome, orient, and assist visitors to the District Office.
  • Creativity: Brings fresh ideas and approaches to the planning and execution of tasks and events.

Application procedure:
To apply for this position, send a resume and cover letter outlining how you meet the specific requirements of the position to as soon as possible. Applications will be reviewed weekly until we identify the right candidate.

New Campus Ministry Interns

We are in the process of discerning what student-led United Methodist ministry HUBs might look like on the campuses of Towson, Morgan State and Bowie State. HUB stands for Here U Belong as we seek to create radically hospitable, just communities for students by students. A HUB is a faith community where all people are valued; everyone is welcome no matter what. HUB strives to be a harm-free, transformational space for all students, regardless of theological stance, race, nationality, sexual orientation, or gender identity. 

New Campus Ministry interns are students at one of the identified campuses who help explore, shape and create ministry with support from invested and gifted adults. Eventually, HUB interns help accomplish its mission by planning programs and conducting the week-to-week work of the campus ministry. This will encompass a wide variety of responsibilities shared by various HUB interns, including leading discussions, coordinating social media, inviting others to participate in the HUB, meeting with students, planning gatherings, calendar creation, and coordinating logistics. 

Key Responsibilities:

  1. Attend gatherings of The Terp HUB as developed.
  2. Meet weekly with the HUB Coordinator and other HUB interns. 
  3. Contribute to the compelling and effective programming of the HUB.
  4. Intentionally promote opportunities for engagement through programs of The Terp HUB among UMD students, through personal invitation, photos and videos on social media, and storytelling. 
  5. Take on a specific role (or roles) as assigned.

Time Commitment: 6-8 hours per week, August 2023 - May 2024

Special Talents Skills Preferred: Grounded Christian faith, self-starter, good interpersonal skills, strong verbal and written communication skills, experience and aptitude relevant to the role, reliable, diligent, and coachable. 

Resources and Training Provided: August retreat, and Coordinator support

Hourly wage: $16 per hour

Application: Send resume and cover letter to Francess Spaine ( ). Applications will be reviewed on a rolling basis.