JOB TITLE: Project Administrator
REPORTS TO: Director of Leadership and Congregational Development
LOCATION: Fulton, MD
CLASSIFICATION: Full-time, Exempt
DATE: October 2019
Overall Responsibilities: The Leadership & Congregational Development Project Administrator supports the design, implementation and effectiveness of project work that advances the Baltimore-Washington Conference’s mission of inspiring and equipping local faith communities to develop disciples of Jesus Christ for the transformation of the world with an intentional focus on Leadership and Congregational Development and New Faith Expressions.
- A strategic thought partner in coordinating administrative functions as well as managing facilities support for training events.
- Assist and support the Directors of Congregational Development and New Faith Expressions to plan, execute projects, events and meetings.
- Oversee budget of daily operations, which includes grants, coaching, travel, and funding.
- Manage organizational cash flow and forecasting for the United Funding Task Force Grants.
- Direct and oversee work of outside vendors or service providers engaged to support the project(s) so that tasks are completed on time and within budget.
- Oversight of assigned budgets, including expenditures and project income, providing regular budget performance and analysis reports to the office of finance and administration.
- Demonstrate professionalism in support of information management systems, benchmarking, analysis and administration of projects, learning opportunities, events and resources.
- Work in partnership with other departments on projects as identified.
- Manage analysis that translates management needs into plans and strategies.
- Project Manager for Mission Insite and Readiness 360.
- Represent the department at internal and external meetings when requested.
- Perform other duties as assigned in support of Leadership and Congregational Development and New Faith Expressions.
Special Aspects of the Role
- This role is focused on helping congregations reach new people for Christ and grow as disciples of Jesus. It is therefore preferred that the incumbent be a person of Christian faith, ideally a United Methodist, and involved in a local congregation.
- The position is based at the BWC Mission Center in Fulton, MD.
- Must possess a servant’s heart, can be flexible, excellent organizational and management skills, elevated level of communication and interpersonal skills, the ability to prioritize tasks, create and master technology and social media skills, high integrity, sense of discretion and the ability to keep confidentiality, and a commitment to the mission and vision, ministry and values of the Baltimore-Washington Conference.
- There will be occasional “field” work especially relating to learning opportunities, events and trainings that will require travel within the BWC area and occasionally beyond.
Education and Experience
- Bachelor’s degree required.
- Minimum of five years of administration and project management experience and/or experience successfully managing complex projects with demonstrated positive outcomes.
- Experience in projects and/or ministry management including budget and financial systems.
- Experience with cloud collaboration and information gathering tools such as Survey Monkey, Mentimeter and Basecamp.
Skills and Attribute
- A humble self-starter who handles projects and logistics well, while building up and mobilizing others.
- Ability to develop and work to project budgets.
- Ability to interact with diverse groups including clergy and laity.
- Proficient in computer skills needed to support administrative and project needs and willingness to learn new technologies as needed (Arena, Arena Financials, Basecamp, Zoom, Survey Monkey, Microsoft Office are all systems currently in use).
- Able to live and work within the Annual Conference.
- Able to travel to a variety of locations within the Baltimore-Washington Conference for training and events
- Able to successfully perform the essential functions of this job.
- United Methodist Church membership preferred.
To apply for this position, send a resume and cover letter outlining how you meet the specific requirements of the position to
Resumes and accompanying materials will be reviewed as they are submitted. The position will remain open until the right candidate is identified to join the Baltimore-Washington Conference staff team.
While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.
Baltimore-Washington Conference is committed to creating a diverse environment and is proud to be an equal opportunity employer.