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2016 Charge Conference Forms

The 2016 Charge Conference Forms are due in the Charge Conference Document Portal 10 days before your church’s scheduled charge conference. Once your charge conference has ended, be sure to email a copy of your charge conference meeting minutes to your district administrator. The meeting minutes should be taken by the recording secretary and should document any and all voting that takes place, in addition to general information discussed at charge conference.

CHARGE CONFERENCE CHECKLIST – You should download and refer to this checklist throughout the charge conference process. Print out page three of the checklist and include with your printed charge conference materials.
Southern Region (Washington East and Annapolis) ONLY: you should use this checklist instead.

Just a reminder that Microsoft adds protection into their software. Office documents downloaded from the Internet are automatically opened in “Protected View,” which allows for viewing only. You will need to click the “Enable Editing” button to edit and print the document.

TIP: To download the forms, right-click the link and choose “Save link as…” Be sure to make note of where you have saved the document(s). We recommend creating a folder on your desktop, or within your Documents folder, specifically for this year’s Charge Conference documents.

 

Accessibility AuditDo not print out for charge conference.

Candidacy for Ordained Ministry ApprovalComplete and send to church office to be uploaded to the Charge Conference Document Portal. Church office should print out, collect signatures, and bring to charge conference.

Certification of ComplianceComplete and send to church office. Church office should print out, collect signatures, and bring to charge conference. Please refer to the BWC Policy Statement & Protocol On Lay Sexual Misconduct for more information.

Certified Lay Minister ReportComplete and send to church office to be uploaded to the Charge Conference Document Portal. A copy of the report also should be printed and signed at the charge conference.

Clergy Compensation Report for a Single Church (updated 8/31) – If you are the only church on your charge. Submit to Charge Conference Document Portal and print a copy of the report to be signed at the charge conference.

Clergy Compensation Report for a Multi-Church Charge (updated 8/31) – If you have more than one church on your charge. Submit to Charge Conference Document Portal and print a copy of the report to be signed at the charge conference.

Clergy Sexual Misconduct FormComplete and send to church office to be uploaded to the Charge Conference Document Portal. Church office should print out, collect signatures, and bring to charge conference.

Deacon’s ReportComplete, print, sign and then send to church office to be uploaded to the Charge Conference Document Portal. Church office should print out, collect signatures, and bring to charge conference.

Extension Ministry ReportSubmission instructions are noted on the form.

Finance ReportComplete and send to church office to be uploaded to the Charge Conference Document Portal. Do not print out for charge conference.

Laity Sexual Misconduct FormPlease review the BWC Policy Statement & Protocol On Lay Sexual Misconduct. This form does not get submitted at charge conference. Form should be kept in a locked file cabinet in the church office.

Lay Servant ReportComplete and send to church office to be uploaded to the Charge Conference Document Portal. Church office should print out and bring to charge conference for signatures.

Membership Report – NEW: There is an optional template for this document now available. You may also use your own format, if you prefer. Upload to Charge Conference Document Portal. Church office should print out and bring to charge conference for voting.

Nominations ReportComplete and send to church office to be uploaded to the Charge Conference Document Portal. Church office should print out and bring to charge conference for voting.

Parsonage Report (if applicable)Complete and send to church office to be uploaded to the Charge Conference Document Portal.

Pastor’s ReportComplete, print, sign and then send to church office to be uploaded to the Charge Conference Document Portal. Church office should upload the signed report. If you cannot upload a signed report, upload an unsigned report and bring a signed copy to your charge conference.

Retired in Connection Report – NEW this year. Complete and send to church office to be uploaded to the Charge Conference Document Portal.

Trustees ReportComplete and send to church office to be uploaded to the Charge Conference Document Portal.

Voting FormsSee list below for individual voting forms. Complete and print out for voting at charge conference.